Privacy policy

1.Accounting – Pori Oy Ab Ltd and 1.Accounting – Rauma Oy Ab Ltd (hereinafter “1.Accounting”) are committed to protecting the rights of individuals and to keeping your personal data safe. This privacy policy describes how the 1.Accounting companies collect, process, store, protect and disclose personal data in the context of the Service offered and the www.1accounting.fi website.

1. CONTROLLER

The controllers in accordance with the applicable data protection law is 1.Accounting. 1.Accounting companies are responsible for ensuring that your personal data is processed in accordance with this Statement and applicable data protection laws.

2. COLLECTION OF PERSONAL INFORMATION

Your personal information may be collected by 1.Accounting for a variety of reasons and in various ways. As a general rule, we collect and process personal information which:

  • You have given us when you have contacted us or done business with us, i.e. you have purchased our service, subscribed to a newsletter or contacted us to request a quote or information
  • generated when used our services or visiting the website
  • obtained from other sources, to the extent permitted by applicable law, such as the Trade Register, Population Information System, the Corporate and Community Information System or the postal address information system.

You are not required to provide your personal information to us, but in that case we may not be able to provide our services to you.

1.Accounting collects and processes, for example, the following categories of personal data:

  • basic information such as name, social security number, professional title and relationship with the company you represent and contact information (address, telephone number, email)
  • customer relationship information; e.g. service and order information, payment information, billing information, marketing authorizations
  • customer communications and related correspondence
  • other case-specific information based on your consent

3. PURPOSEOF THE PROCESSING OF PERSONAL DATA

1.Accounting collects and processes only such personal data that is necessary for the conduct of our business, customer relationship management, and is appropriate for commercial purposes.

1. Providing Service and Customer Relationship Management

 1.Accounting processes personal data primarily to provide and deliver services to you or the company you represent. To do so, we maintain a customer relationship between you and the company you represent and 1.Accounting. The processing of personal data will then be based on an agreement between you or the company you represent and 1.Accounting.

 
2. Marketing

 1.Accounting may also contact you to announce new services or to market and sell other services to you. 1.Accounting may also process your personal information for market research or customer surveys. The processing of personal data is based on the legitimate interest of 1.Accounting to provide information as part of the service and to market other services to you. At any time, you have the right to object to the usage of your personal data for marketing purposes.

 
3. Service development and security

 1.Accounting also processes personal data to ensure the security of the service and the website.

 
4.Compliance with Laws

 1.Accounting may process your personal data in order to comply with statutory obligations, for example for accounting purposes or to fulfill statutory requests for information (e.g. tax authorities).

 
5. Other purposes

 1.Accounting will process your personal data for other purposes only if you have given your consent to such processing.

 

 4. TRANSFER AND DISTRIBUTION OF PERSONAL DATA TO THIRD PARTIES

1.Accounting may also disclose personal information to third parties as follows:

  • to the extent permitted or required by law, e.g. to execute a request for information from a competent authority or in connection with legal proceedings
  • Accounting Partners may process personal data in accordance with the instructions provided by 1.Accounting, and 1.Accounting will always ensure the proper processing of your personal data
  • if 1.Accounting determines that disclosure of personal information is necessary to enforce 1.Accounting’s rights, protect your or others’ safety, investigate misconduct, or respond to a government request; and
  • with your consent, to the parties to whom the consent applies.

5. TRANSFER OF PERSONAL DATA OUTSIDE THE EU OR THE EEA

1.Accounting may transfer personal data outside the EU or the EEA when the outsourcing partner is located outside those territories. In these cases, 1.Accounting will provide appropriate safeguards to ensure the rights and freedoms of data subjects in accordance with the applicable EU Data Protection Regulation (679/2016).

For example, 1.Accounting’s marketing service provider may transfer personal data to the United States in connection with the implementation of the service. In this case, the protection of personal data has been implemented through a service provider’s commitment to a US-EU Privacy Shield or through the use of standard data protection clauses approved by the EU Commission.

6. COOKIES

1.Accounting uses cookies on the website www.1accounting.fi. Cookies are small text files placed on your device to collect and remember useful information, to improve the functionality and usability of 1.Accounting web pages. 1.Accounting may also use cookies for statistical purposes, such as compiling statistics on website usage to understand how users use the website and to improve user experience.
You can block cookies, restrict the use of cookies, or delete cookies from your browser. Because cookies allow our websites to operate, restricting the use of cookies may affect the usability of the website.

7. RETENTION OF PERSONAL DATA

1.Accounting will retain personal information only for as long as is necessary for the purposes defined in this policy.
Personal information is retained for the duration of the customer relationship. If necessary, personal data may also be stored after the termination of the customer relationship to the extent permitted and required by law. After the termination of a customer relationship, 1.Accounting may retain the personal data necessary to respond to claims or claims under the statute of limitations.
1.Accounting deletes personal information when their retention is no longer required by law or by either party to implement the rights and obligations.

8. PERSONAL RIGHTS

You have the right to verify your personal information. You can also request the correction, update or deletion of your personal information at any time. Note that only data that is not necessary for the purposes specified in this document may be deleted. Also, data that is required to be retained by law cannot be deleted.
You have the right to refuse to process information about you for specific purposes, such as direct mail, distance selling or market and opinion polling.
You also have the right to withdraw your consent at any time. Thereafter, 1.Accounting will not process personal data unless otherwise justified.
You can exercise your rights by sending a request to gdpr@1accounting.fi

9. SECURITY

1.Accounting has taken appropriate measures (digital, physical and administrative) to protect personal data from loss, destruction, misuse and unauthorized access or disclosure. At 1.Accounting only employees that need the information for the performance of their duties have access. to personal data.

10. MODIFICATION OF THE PRIVACY POLICY

1.Accounting has the right to change this description. We will notify you of any changes on our website www.1accounting.fi, where you will find the latest version of this leaflet.

11. CONTACT INFORMATION

Please contact gdpr@1accounting.fi for information about this brochure or the processing of your personal information.